Bookkeeping for Therapists

accounting for private practice therapists

‍‍Bryce Warnes is a West Coast writer specializing in small business finances. Your chart of accounts lists all of the accounts you use to label entries in your general ledger. You can think of these accounts as bookkeeping categories, or labels for each transaction you record. As you set up the financial side of your practice, do consult with a financial expert in your state or locale.

The complete chart of accounts for therapists

This process is usually the most time consuming, confusing, and it directly impacts the numbers in your reports. Throw in the mix the fact that you must keep your accounting separate from your client information to stay compliant with HIPAA regulations and things get a lot more demanding. In other words, all of the transactions in every bank, credit card, payment processor, and anything else involving money, should be recorded and allocated into a specific category. This is our in-house resource for getting started with your finances in the first year.

Full-service payroll

“Gross income” is all the money you take in during a period of time. In the previous blog post I did, I talked about the importance of knowing how to make the transition from being employed to being self-employed. We talked about some of the different ways to structure the business in terms of it being a sole proprietorship vs. a LLC or other business entity. This is an important concept when it comes to the financial side of private practice. Regardless of which structure you use, you should treat the practice as something separate from yourself. Unless a person happens to be an accountant or has had some coursework in accounting, most people have rudimentary knowledge at best.

Which plan is right for me?

By doing so, you’ll be able to transfer income data to your accounting program to keep your books current. You can typically deduct expenses necessary to run your therapy bookkeeping for therapists practice. Attending a counseling conference, for example, could be a tax write-off. So could subscriptions to psychology journals or a laptop you use solely for work.

accounting for private practice therapists

Keep your practice and personal records separate

Here, we’ll go over some bookkeeping best practices to help you simplify the process and avoid costly mistakes. Know when you’re ready to hire employees and grow your practice. The less time you spend wrangling finances, the more time you have to help your clients. The team at Heard was kind enough to offer a free checklist for you with a complete list of everything you need to gather in order to prepare your taxes. I’ve crossed my fingers and toes for you that you don’t ever get audited by the IRS. But if you ever do, you’ll want to feel rest assured that all your reporting is correct and that they won’t find anything fishy going on with your accounting.

  • They have the experience necessary to address some of the most common financial management issues for private practice therapists—because they have seen them many times before.
  • Regardless of which structure you use, you should treat the practice as something separate from yourself.
  • Afterward, contact your bank to open your practice’s business checking account and apply for a business credit card.
  • Even with everything I just said, I think the reason why a lot of therapists opt to do their own accounting and taxes is because they’re not sure what other options are available.
  • Accounting for private practice therapists helps you, as a small business owner, make decisions that will benefit the financial health of your practice.

Tax prep and filing

accounting for private practice therapists

However, in my experience working with therapy practice owners, what they want to master is their finances, not accounting. So when it comes to your income taxes, the main thing you need to be concerned with is tracking your income and expenses. The IRS only requires that you pay taxes on your net income. So you can deduct legitimate business expenses on your income taxes. That is why it is so important to track and keep a record of those things for your taxes. GreenOak Accounting lets private practice owners take a chunk out of their day and allow them to focus on their business.

accounting for private practice therapists

A steady stream of invoicing and payment tracking is critical to any private practice therapist’s practice. When you run a private therapy practice, you are running a business, which means you need to consider the requirements for accounting for private practice. If you said yes, you’re like so many therapists who have reached out to bookkeepers like me, or companies like Heard. The templates are ready to use with all of the basic formulas and functions pre-loaded. Another report that is a good to look at often is the profit and loss statement. This will give you a good snapshot of your practice and if you are actually making money or not.

  • I don’t doubt that you can learn to do your own books, and that you can master this.
  • Make sure you give your books and billing the attention it deserves and invest in the right tools to streamline your bookkeeping process, whether you do it yourself or hire a pro.
  • It will help you make good business decisions and know how to manage the money well.
  • Checking and Credit Card Registers – Use this simple template to keep your checking account balance along with recording credit card purchases.
  • So if you travel somewhere for continuing education, you can deduct that as well.
  • However, in my experience working with therapy practice owners, what they want to master is their finances, not accounting.

Kasey Compton Systems, Processes, & Growing a Million Dollar Private Practice

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